2008 U S 13 Kart Club Track Board Meeting Minutes

July 2008 Board Meeting Minutes U. S. 13 Kart Club Track

July 30, 2008

A board meeting was held on July 28, 2008 at the Delmar Track. The following members were in attendance:

Jay Darling-President, John Oakley - Vice-President, Phyllis Hayes - Treasurer, Renee Hearn -

Secretary, Richard Pearson, Sherry Pearson, Shane Forrest, Ripp Johnson, John Kelley, Charley Hayes, Duane Dodson, Shannon Argo, Connie Heck, John Wright.

The Board discussed the tabled issue (5-7-08) having the WKA Dirt Series at Delmarva Motorsports Park and after reviewing the information it was voted by the board the September 6 , 2008 WKA Delaware Dirt Divisional race #6 will be held at the U.S. 13 Kart Club Track in Delmar Delaware.

The board voted concerning the tire rule for the Pee-Wee National to be held on August 22, 2008 and it was voted on for an open tire rule for this event only with a maximum cirq. 35 inches and maximum air pressure of 5 psi. Tech for this class was discussed and will be strictly followed by the U.S. 13 Kart Club Rule Book.

The board discussed the lack of karters entering the Pro-Heavy money races and voted to have the animal medium class as a Pro-Heavy money race. The date will be announced.

With a unanimous vote the board voted to remove the U.S. 13 Kart Club from the Redbud Message Board. This is only on the message board the U. S. 13 Kart Club will still have it's own website.

The board discussed all issues from the WKA Delaware Dirt Divisional on July 12, 2008 at DMP, as voted by the board, all issues are resolved.

Renee Hearn
Secretary

May 2008 Board Meeting Minutes U. S. 13 Kart Club Track

U.S. 13 Kart Club Board Meeting
May 7, 2008

Board members in attendance were- Jay Darling, Phyllis Hayes, Renee Hearn, Steve Hearn, Charles Hayes, Richard Pearson, Sherry Pearson , John Oakley, Duane Dodson, Ripp Johnson, John Kelly, Shane Forrest, Shannon Argo, Connie Heck.

John Wright was excused.

The Board discussed the Delaware Divisional Dirt race which was held at Delmarva Motorsports Park and the conditions.

This item was tabled until next meeting (TBA)

The Board followed up on the heat races versus the time trials from a previous meeting,

The board voted to continue the heat races for the next 2 club events and after that the board members may re-vote for or against having time trials.

The Orbitz 4 software arrived and was installed in the computer in the scoring tower.

The board voted to purchase t-shirts with the U.S. 13 Kart Club on them and will sell the shirts for $10.00. These shirts will be for sale at the club events and the State events and will benefit the club.

The board voted to consider the option of having the drivers meeting at 6:30 p.m. instead of 7:00p.m. The date will be announced.

The board voted that any club member that sells $200.00 or more of the Joe Corbi Pizzas for the kart club fundraiser will receive 5 BONUS POINTS.
(Only one credit per driver)

The board will gather information about transponders at a club discount to help members purchase them.

Renee Hearn
Secretary

April 2008 Board Meeting Minutes U. S. 13 Kart Club Track

U.S. 13 Kart Club Board Meeting
April 16, 2008
7:00 p.m.

The following members were in attendance-Jay Darling, Renee Hearn, Phyllis Hayes, Charles Hayes, John Oakley, Richard Pearson, Sherry Pearson, Shane Forrest, Shannon Argo, John Kelly, John Wright, Ripp Johnson, Duane Dodson.

Steve Hearn was excused

The board discussed the pee-wee class and the low kart count, it was voted by the board the pee-wee class will have a feature event the same as the classes. They will have a number drawn at registration and will run a feature event.

The board voted due to the lack of karters for the Sr. Outlaw class it will be scratched from the line-up.
No more Sr. Outlaw class.

The computer used for scoring the races is very outdated. The board voted to purchase the Orbitz 4 software for the computer, it is the latest technology , this is something needed desperately for the karters and the score keepers.

The money used for purchasing this software will be supplemented by having a Joe Corbi Pizza fundraiser.

The board members were all responsible for finding a sponsor to benefit the club, and all 14 fulfilled that obligation.

The board is hoping that all club members will participate in the Joe Corbi pizza fundraiser.

As of this date there are 205 members to the U.S.13 Kart Club.

The board has been made aware of persons entering the grid area without the required wristband.
This is noted and for insurance purposes to enter grid you must have a visible wristband on.

The SR. Pro Heavy class will be observed by the board for 1 month, if kart count continues to decrease this class may be scratched from the line-up.

Other classes may be added by the board at their discretion.

By a vote of 12 to 1 the board voted to offer the incentive of paying a person to sell 50-50 tickets, the person selling the tickets will receive 10%. Example-sell 240 tickets your 10% is $24.00

The board will search for someone to fill the seat of John Oakley who was voted in as vice-president for the club, this is being done to keep an odd number of members on the board for voting purposes.

Renee Hearn
Secretary

March 2008 Board Meeting Minutes U. S. 13 Kart Club Track

March 25, 2008 Board Minutes U. S. 13 Kart Club

A board meeting was held in the scoring tower of the U. S. 13 Kart Club members present were Jay Darling, Richard Pearson, Renee Hearn, John Oakley, Shannon Argo, Steve Hearn, Phyllis Hayes, Charles Hayes, John Kelly, Ripp Johnson, Shane Forrest, Dwayne Dodson, and John Wright.

Sherry Pearson was excused from the meeting due to being ill.

The board voting on having a new registration format and increasing the price by 5 dollars due to increase in expenses and in keeping up with track maintenance. There will be a window number 1 for wristbands which will be 10 dollars to all persons racing and entering the grid, there will be window number 2 which will be for class sign-up which is 20 dollars per class if you run a second class (excluding Jr. pro and Sr. pro which are moneys races) the fee is also 20 dollars for the second class.

Due to lack of participation in the Sr. outlaw class the board voted to remove the weight limit in hopes of attracting karters, The Jr. outlaw class will remain the same with ages of 8 to 14 and weight of 300 pounds.
The board voted on purchasing 3 head sets that are needed for track personnel.

The jacinth arrival of a smaller dumpster instead of the large one from last season will save the kart club over $600.00 this 2008 season.

The board voted that the suspension of Mr. Richard Parks will be enforced. Mr. Parks is suspended for one year. This means that he will be able to return on May 25, 2008.

The board voted due to the neglect of a reply from Mr. Buddy Bloom concerning his lack of involvement with the board members and the meetings after being sent a letter concerning this matter, he will be considered resigned from this position.

The board will search for a replacement vice-president to be voted on by the club members. John Oakley was nominated to fill the position of vice-president by the board, club members will decide.

The count down clock had arrived and was on display for all board members. The gate fee was voted on and it was decided the fee for gate entry will remain the same as in the 2007 season; however the U.S. 13 Kart club board reserves the right to review and change this decision.

Sincerely,

Renee Hearn,

Secretary

February 2008 Board Meeting Minutes U. S. 13 Kart Club Track

FEB. 13. 2008 Board Minutes U.S. 13 Kart Club

Board members in attendance, Jay Darling, Phyllis Hayes, Charles Hayes, Renee Hearn, John Oakley, Shannon Argo, John Wright, John Kelly, Ripp Johnson, Dwayne Dodson, Shane Forrest, Steve Hearn, Richard Pearson, Sherry Pearson,

The board voted to pay an outstanding bill from the 2007 season to the Delmar Police for $180.00.

Opie Lawson was voted in as State Series Race Director by a vote of 10-4.

The board voted on having a once a month trophy race with junior drivers in the top three receiving a trophy and senior driver trophy for 1st., this is forgoing the payout credit.

A motion to increase the concession rent payment to $200.00 was passed by a vote of 13-1

The board voted to form a committee for over-head expenses.

The pay for doing tech was raised to $100.00 for the club and state series.

Tech men are John Wright, John Oakley and Chad Hayes

The board voted for the final decision concerning the Jr. Outlaw class to be ages 8 to 14 with weight of 300 pounds. The Sr. Outlaws class having weight at 340 pounds.

All outlaw classes must run the bullet aluminum flywheel.

The board voted concerning the year end awards banquet will include recognizing karters and families such as having family of the year, etc.

The board voting to purchase a count down clock to enforce the time limit of 8 minute heats and 20 minute features.

Members participating in track clean-up will receive 5 bonus points, these points will be
awarded at the end of the season. Driver will add total points together then remove the 2 drop races (throw-outs) then add the 5 bonus points.

The board voted in the middle of the season we will review the condition of the track and to decide if new clay should be added.

The board discussed the issue of Vice-President Buddy Bloom who has not been present at the first three board meetings or attended any club meeting it was voted on to send Mr. Bloom a letter stating that because of this we would ask him to step down as to allow someone who can fulfill this obligation. A letter will be sent by certified mail and he will have 14 days to respond.

Sincerely,

Renee Hearn,

Secretary

January 2008 Board Meeting Minutes U. S. 13 Kart Club Track

Jan 12, 2008

A board meeting was held on Jan. 9th, 2008. The following board members were in attendance Jay Darling, Phyllis Hayes, Renee Hearn, Charlie Hayes, Richard Pearson, Sherry Pearson, Shannon Argo, Ripp Johnson, Shane Forrest, John Kelly, Dwayne Dodson, John Wright, and John Oakley.

The 2008 race schedule has been revised with correct dates.

The board voted that any club member who brings in a sponsorship fee of $300.00 for the club will receive 2 free entry fees for club event. This does not include board members.

Board members must be a club member for the 2008 season.

The board is seeking anyone interested in being the race director for the state series let me President Jay Darling know. This person must be experienced in (the racing, and knowledgeable of the rules, and will be interviewed. This is a paying position.

The board voted to do away with the paper coupons that were used as payouts to the drivers. You will still be paid. After the nights events it will be figured and when you race your next event you will have "credit" at registration for the amount you won.

The board voted starting with the 2008 season no track personnel will be paid by cash. They will be paid by check only.

State race times were voted on as follows- Gates will open at 12pm - practice will start at 2pm and racing to start at 4pm.

The board voted to include a Jr. pro class gold, blue, purple, 90% payback, same as rules as the adult pro class ( With exception to the invert it will be the top 5 instead of the top 10) This Jr. pro class will run 1 time per month starting in April with gold, May blue plates, etc. This is not a point race and you must be entered in one other class.

The board voted to no longer have “pump round" during the state races, however, tech will be more enforced than ever. The tech official has the discretion to tech anyone. Once you are in the grid, on the blacktop, exiting the scales, you are subject to spot fuel checks, period, no exceptions this is the rule as voted by the board and it will be strictly enforced.

Board members are responsible for fulfilling there obligation to the club, any board member who has 2 unexcused absences from meetings (the president makes that decision) will be removed from the board. The board will then search for someone to fill position.

Volunteers are needed for track clean-up on March 8, 2008. Please come out and support your Go-Kart Club and help us make the track as wonderful as it can be and a fun and rewarding experience for racers, crew, family and most of all the fans!!

Sincerely,

Renee Hearn,
Secretary